How to Organize WordPress Media in Folders with FileBird

How do you manage text, photo, audio and video files on your computer?

There is no doubt that you neatly categorize them in folders, rather than just tucking them all into only one place. Dismal as it might sound, while our brains love organized and labelled things, WordPress admin dashboard provides no such option.

Now you can rely on FileBird to get thousands of media files under full control just by drag and drop. FileBird is a WordPress plugin that helps organize files and folders while leaving your files intact.

So if you’re an active blogger, photographer, publisher, eCommerce business or digital agency, jump right in this article to see how to manage files better with FileBird.

Install FileBird

Here I am, a blogger cum photographer with my newly built website. It’s expected to be a beautiful showcase of my works. 

Alrighty, let’s just head toward Add Plugins. Run a search of “filebird” and hit Install Now.

Once activated, head on over to WP Dashboard > Media > Library and you’ll notice a new section on the left side. This is where your tree view folders are located. You can drag and drop files and folders between this sidebar and the main Media Library on the right.

This Folders sidebar is also resizable which means you can collapse or expand it to fit your own folder name lengths.

Create a Folder

In my niche of wedding photography, I attend many events including wedding parties and ceremonies of all kinds. Thousands of photos are taken per month. I want the best of them to be stored and arranged in categories for later easy showcases.

So I find the button on top — New Folder to create my first folder, give it a name, like Events, and enter. 

Ta-da! You got a solid folder right there!


Hit New Folder again to create another folder for Studios to differentiate the photos I shoot in studios from the ones shot during events.

Now if you hit New Folder while selecting a specific folder, you’re creating a sub-folder to that parent folder.

Since you can drag and drop to move a folder up and down, turn a sub-folder into a parent folder and vice versa, just play around a little bit until it’s well-structured and fits best to your intention.

Bear in mind that when you delete a folder, its files are still there with their very permanent URLs. They’ll be just moved to a new location: Uncategorized folder.

This is how my new order looks. Just the way I want.

Now it’s time to upload files and create killer contents with those media.

Organize Files

What are you waiting for? Just click Add New to start uploading your files!

On the next screen, you’ll see a drop-down menu on the left top indicating the folder you want those to-be-uploaded files to stay. Then you choose a specific folder or subfolder and click Select Files to upload.

In case you accidentally upload files to the wrong folder, you can always fix it by bulk selecting them and, again, drag and drop them to the right folder.

Now it’s time to rock! Let’s move on to the next cool feature.

Publish Media Files

I’m gonna post a blog with pictures of newlyweds. 

FileBird has made it very simple to insert many pictures into posts, all aligned. Because my pictures come in different shapes and sizes, it’d be much more convenient if this plugin can help automatically nest and display them, no matter what square, portrait or landscape.

By adding a block of FileBird Gallery and choosing a folder, I’m importing the images in that folder to the post.

In the gallery block settings, I set some parameters as below:
Column: 3
Crop images: Yes
Caption: No

This is what this gallery block looks like when published:

In addition to those settings, I can choose which images I want to include and which to exclude in this gallery, which is so perfect for my purpose.

To sum up

There are quite a lot of things that FileBird can do for you. As far as this article can cover, I only name a few which apply to my example career as a photographer.

For extensive eCommerce business or advertising agency, you can even exploit other powerful premium features of FileBird. I’m looking forward to seeing how this little tutorial helps quickly build your media management system.

You can download the free version of FileBird here.

Or click to get FileBird PRO now!

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